Submission Procedure

Submission Procedure

All submissions for AMIS 2026 must be made electronically, via the official submission system of AMIS, within the indicated deadlines (see deadlines in the Deadlines section) after January 2026.

The author submitting the paper(s) becomes the corresponding author for the paper(s). He or she assumes full responsibility for the following:

1. Paper(s) management in the AMIS App
2. Correspondence with the Organizing Committee
3. Possible modifications required by the Scientific Committee of the Conference
4. Communication with the paper(s) co-authors
5. Any other responsibilities assimilated with this relationship

The corresponding author has full rights of management of the submitted papers, including co-authors management. The corresponding author needs to add him/herself as an author to the paper they submit.

Please visit the Information for authors page for the compulsory editing requirements (AMIS-defined style) to be followed for the submitted papers. These ensure the homogeneity of the papers, especially for indexing and coverage purposes.

In order to submit a paper to AMIS, the corresponding author first needs to register in the AMIS App. Then, he/she may submit a maximum of 2 paper(s) on their own behalf and that of any coauthor(s).

How to Submit a Paper to AMIS

1. Sign up for the AMIS App: To sign up for the AMIS App, click the 'Sign up here' link in the AMIS App login. You will be taken to the registration form page. Sign-up with your email address and hit 'Send code'. A code will be automatically sent to the email address you provided. You need to paste that code in the 'Reg. code' textbox on the registration form, in order to confirm ownership of the email address. Click the 'Check code' button. You should receive an e-mail within seconds. If the email containing your code is delayed, please check your Spam folder as well, as the email might have been spammed.

2. Set your password: Once your code is checked, you may set your personalized password and input your details. Should you wish to receive an invoice for your conference fee, you may also input invoicing details. The signing-up procedure is only needed once, as credentials remain active thereafter.

3. Select your affiliation: When indicating your affiliation, you should choose one from the list of default affiliations. If your affiliation is not listed, please fill a request using the dedicated link in the registration form, or email us at amis@cig.ase.ro with a request to add your affiliation. Please double check that your affiliation is not listed before emailing us, to avoid any delays in your registration.

4. Log in: Once signed up, you will be taken to the 'Login' page, where you may now log in with the credentials used during the sign-up process (email address and password). If anytime you have forgotten your password, you may recover it via the 'Recover password' link, and follow the instructions sent to your indicated email address.

5. Choose your role: The organizing committee may assign you with both an author (default) and/or a reviewer (optional) role within the system. If you are invited to review papers for AMIS, the organizing committee will automatically assign you the reviewer role. When you log in, you must choose one of the two roles for the current session — author (to submit and manage papers) or reviewer (to review papers). For security reasons, only one role per session is permitted for any registering author. If, at some point, you need to change role, you must log out of the current role and log back in with the new role.

6. Submit your paper: Once logged in as an author, you may manage papers, pay the conference fee, edit your personal information, view the reviews when ready, and see any reports that correspond to your user account. When submitting a paper, once the paper's title, keywords, abstract and (co)authors have been entered, you need to upload:

   1. A blind .PDF file containing the paper, without any identification of authors; this file will be used for reviewing purposes, so please ensure complete anonymity of authors (by removing such items as names, affiliations, correspondence address, acknowledgments etc.);
   2. A non-blind .doc or .docx file containing the full paper (including title, abstract and keywords) and all information regarding the authors (including acknowledgements), which will be used to produce the conference proceedings (containing only the papers presented at the conference).

   Both files must be uploaded at once.

   Authors are NOT to include a cover page in the files.

   The paper's title, abstract and keywords, the authors' names and affiliations must also be introduced in separate fields when submitting the paper (on the submission page). They will be used to electronically produce the conference abstract and the program booklet.

   Please make sure that the paper's title, abstract and keywords, as well as the authors' order introduced on the submission page coincide with the ones in the non-blind Word and blind PDF files.

   These files may be uploaded as many times as the authors consider necessary, until the paper is locked for review by the organizing committee; the new versions will replace the old versions in the database, and will be subsequently used for review and indexing.

   If you do not possess a PDF converting software, you may download a free one from this link, or you may use an on-line pdf converter like this one.

For Reviewers

If you are invited to review for AMIS, you may do so by logging in as a reviewer. You will be able to download the papers and review them. To review a paper, you need to give a mark (0 to 6) to the paper on all and each of the review criteria:

1. Research interest and significance
2. Awareness of previous work in the area
3. Research design and data
4. Coherence and clarity
5. Quality of results
6. Contributions

When reviewing papers, you may also input any specific comments on any of these criteria. Anyway, you must input comments of a minimum of 150 words in the general comments field, offering support and guidance to the author(s). An overall grade will automatically be computed by the system. Your comments are anonymous, but will be released to the authors.